MANCHESTER WINTER QUALIFIER

Arena Manchester Winter Qualifiers 2025
Meet Conditions (25m)
(Level 2 License No. 2NW251594)
Manchester Aquatics Centre, 2 Booth Street East, Manchester, M13 9SS
17th to 19th October 2025

1. General Conditions
a. The City of Manchester Aquatic Swim Team Committee reserves full
power over the meet. Management and Promoters responsibilities shall
be delegated to the Meet Director.
b. The event shall be held under Swim England (SE) regulation and relevant
World Aquatics/World Para Swimming rules.
2. Events
a. Individual Events:
a. 50m, 100m, 200m, 400m, 800m and 1500m Freestyle
b. 50m, 100m and 200m Butterfly, Backstroke and Breaststroke
c. 200m and 400m Individual Medley
b. All individual events are available to both Open/Male and Female
competitors.
3. Entries
a. All competitors must be registered with their National Federation to be
eligible to compete.
b. Individual events for each gender will comprise the following age
categories: a. 11/12yrs, 13yrs, 14yrs, 15/16yrs, 17/Over
c. Ages at 31st December 2025.
d. No entries for swimmers under the age of 11 on the 31st December 2025
will be accepted.
e. Online entry process
a. All competitors are required to comply with the online entry
process and pay the required fees.
b. Entries MUST be made electronically using the correct
SportSystems File unless arranged and agreed in advance with the
Meet Promoter. (For exception see Section 4 Oversees Entries)
c. Individual entries may be made by sending the SE number, events,
and times to entries@cityofmanchesterswimteam.co.uk
f. Entries must be received by e-mail by the Meet Director no later than the
published closing time and date
a. Entries will open at 08:00 on Monday 25th August 2025
b. Entries will close at 23:59hrs on SUNDAY 21ST SEPTEMBER 2025.
c. Entries can be sent to the Meet Director via the following e-mail:
entries@cityofmanchesterswimteam.co.uk
g. Payment must be received no later than Thursday 25th September 2025.
h. Entry times achieved in either 25m pool or converted 50m times are
permitted.
i. Entry time to be taken from a licensed Level 1, 2, or 3 meet
a. Entry times must have been achieved between 1st January 2024
and the closing date for entries
j. Submitted entry times shall be used for seeding and rejection purposes
as required; once a time has been submitted improved and amended
times will NOT be accepted.
a. No refunds will be given for entries incorrectly submitted
k. Consideration times and event schedule will be published in addition to
these conditions.
l. The Meet Director has the authority to adjust the number of entries
accepted in the interest of safety, time constraints and to ensure the
smooth running of the meet.
Overseas Entries
a. The promoter guarantees entries for up to 4 different overseas clubs and
not exceeding a total of 200 entries where booking of flights is required to
travel to and from the event from outside of the United Kingdom.
b. Overseas entries MUST comply with all other meet conditions
c. Overseas entries must be submitted via e-mail to
entries@cityofmanchesterswimteam.co.uk and do not need to be
submitted via an entry file
d. Overseas entries that meet the competition consideration times will be
accepted on a FIRST COME, FIRST SERVED basis.

5. Meet Procedure
a. All events shall have Heats and Finals except the 800m and 1500m
Freestyle events which shall be swum as Heat Declared Winner events.
Finals will be swum as a separate evening session (See Programme of
Events).
b. The fastest swimmers will compete in the Open Final and the next fastest
swimmers aged 16/Under will compete in the Junior Final with two
reservists being identified for each final, where possible.
a. Where a reservist for the Open Final is a Junior swimmer and has
qualified for the Junior Final, and is promoted into the Open Final,
the first reserve from the Junior Final will be promoted into the
Junior Final
c. Competitors whose entries have been accepted will be expected to swim
unless they have complied with the withdrawals process.
d. The morning sessions (2a and 4a) will contain the “fastest” heats for each
event except the 800m and 1500m Freestyle events. The afternoon
sessions (2b and 4b) shall contain the “remaining” heats for each event.
a. There will be a minimum 3 heats of 50’s, and 2 heats of 100’s, 200’s
and 400’s in the “a” sessions
b. The Promoter reserves the right to increase or decrease the
number of heats in the “a” session to allow the smooth running of
the meet
e. Should a swimmer withdraw on grounds of illness or injury, they will not
be eligible to compete in any other events over the course of the
competition.
f. Results will be published stating the names of the finalists and 2 reserves
(where relevant) as soon as practical following the conclusion of each
event. See Section 7 Withdrawal Procedure for provisional and final
Finalists.
g. If necessary due to a dead heat of equal times achieved in the heats
which results in the number of finalists exceeding the number of lanes
available, a swim off may be used to determine swimmers for a final

6. Para Swimmers
a. The Meet Conditions shall apply to the Multi-Classification Para
Swimmers unless where varied by this paragraph (Para 6) of the Meet
Conditions
b. Para swimmers will be included within the schedule of events. As such,
there will be no separate events for swimmers with disabilities.
c. Para swimmers must have achieved the stated Para consideration time
for each event (see below)
d. There will be a single age classification for para swimmers
e. Para swimmers must be aged 12 or above on the 31st December 2025
f. All swimmers will be seeded in the heats according to their time.
g. Events:
Freestyle
50m: S1-S14
100m: S1-S14
200m: S1-S5, S14
400m: S6-S14
Backstroke
Butterfly
Breaststroke
50m: S1-S5
100m: S1-S2, S6-S14
50m: S2-S7
100m: S8-S14
50m: SB1-SB3
100m: SB4-SB9, SB11-SB14
Individual Medley: 200m: SM5-SM14

7. Withdrawal Procedure
a. Withdrawal from Heats
a. Withdrawals from heats should be made no later than 12:00 the
day before the session the withdrawal is for.
b. All withdrawals must state name, club, event number, and
competitor number.
c. There will be no refund of entry fees for such withdrawals.
d. Withdrawals can be made either by completing a form in the
coaches' room or by emailing wd@cityofmanchesterswimteam.co.uk
b. Withdrawal from Finals
a. Upon the conclusion of an event in the morning/”fastest” sessions
(events suffixed “a”), a partial results PDF will be published on the
meet website as soon as is practical indicating provisional finalists.
b. Upon the conclusion of an event in the afternoon sessions (events
suffixed “b”), the results PDF will be updated with confirmed
finalists and reserves
c. Finalists and Reserves will have 15 minutes to withdraw following
the conclusion of the final heat in that event
d. Reserves will be released when the Final Start Sheet is published.

8. Call Room
a. Swimmers must report to the Competition Marshalls in the Call Room for
Heats and Finals and follow their directions. It is the responsibility of the competitor to ensure they report to the Call Room in sufficient time and
be prepared to parade for their event.
b. Swimmers must report ‘race ready’ and once entered the call room
should remain there until lead onto pool deck by the Competition
Marshalls.

9. Awards
a. The first, second, and third placed swimmers in each of the evening’s
finals, shall be awarded gold, silver, and bronze medals respectively. The
first, second and third placed Junior and Senior swimmers from the 800m
and 1500m freestyle events shall be awarded gold, silver, and bronze medals respectively.

10. Any point not covered in these conditions shall be at the discretion of the Meet
Promoter.

Winter-Qualifiers-Conditions-V4.pdf