Sunderland New Year Meet 2027 – Conditions

For full details, read the official meet pack.

Age groups & qualification

Age groups are 10/11, 12, 13, 14, 15 and 16 & over. The conditions specify ages at midnight on 31 December 2027.

Entry times are long course, with rankings times achieved since 1 July 2025. The locked electronic entry file converts short-course rankings times to long course automatically.

The qualifying-time table says faster than or equal to the limits; condition 6 says faster. Confirm borderline entries with the organiser. The distance-entry restriction in condition 2 is unclear and should also be confirmed before entering 800m or 1500m freestyle.

Entry submission & acceptance

Electronic entry and payment are preferred. The locked electronic entry file is available from the organiser’s website. Entry files and fees must reach the organiser by the stated deadline, with an email address supplied for entry information. Submission indicates acceptance of the meet conditions.

If oversubscribed, entries may be rejected by slowest submitted times within each age group, except for classified Para-swimmers. The organiser may limit event entries to manage session lengths. Late or poolside entries, if accepted, are at the promoter’s discretion.

Withdrawals & refunds

Send withdrawal forms or emails to galas@cityofsunderlandasc.co.uk. The meet is cardless. Withdrawals after the stated deadlines leave an empty lane.

Refunds for accepted entries are available only for withdrawals on medical grounds, supported by an appropriate medical certificate.

Racing & awards

All events are heat declared winners. Age groups swim together, seeded by entry time. Swimmers may represent only one club during the meet.

Medals are awarded to the top three in each event and age group. Classified disabled swimmers are ranked on a multi-disability basis using the British Disability Points system, with medals awarded per event as above.

There is an award for breaking a COSASC All-Comers record, up to four awards per swimmer.

Over-the-top starts may be used. Swimmers should remain in the water until asked to leave. A secondary strobe and backstroke ledges are available. On reporting to the turn judge at the start end after marshalling, swimmers must remove clothing other than swimwear.

Poolside & changing areas

Swimmers must be dry and fully clothed in spectator areas. Changing is permitted only in the changing village, not on poolside.

Spectators are not permitted on poolside, in the changing village or in allocated swimmer areas.

Weekend coach/team manager passes cost £25, including lunch tickets and results sheets on request. A valid pass is required for coaches and team managers to enter poolside or changing rooms. Pass-holder names must be provided to meetmanager@cityofsunderlandasc.co.uk.

Spectators & facilities

Friday evening admission is £3; all-day Saturday and Sunday admission is £9 per day; session passes are £5. Accompanied children under 3 are free. Children aged 3–16 and spectators over 65 pay half price.

Cash and card payments are accepted on the door. Start lists will be available to purchase and published online through the organiser’s website. A NESS swim shop will operate throughout the meet.

The venue has a 10-lane, 50m pool with electronic timing and a separate warm-up/swim-down pool.