1. General Conditions

• The City of Manchester Aquatic Swim Team Committee reserves full power over the meet. Management and Promoters responsibilities shall be delegated to the Meet Director.
• The event shall be held under Swim England (SE) regulation and relevant World Aquatics/World Para Swimming rules.

2. Events

Individual Events:

• 50m, 100m, 200m, 400m, 800m and 1500m Freestyle
• 50m, 100m and 200m Butterfly, Backstroke and Breaststroke
• 200m and 400m Individual Medley

All individual events are available to both Open/Male and Female competitors.

3. Entries

• All competitors must be registered with their National Federation to be eligible to compete.
• Individual events for each gender will comprise the following age categories: 11/12yrs, 13yrs, 14yrs, 15/16yrs, 17/Over. Ages at 31st December 2026.
• No entries for swimmers under the age of 11 on the 31st December 2026 will be accepted.

Online Entry Process:

• All competitors are required to comply with the online entry process and pay the required fees.
• Entries MUST be made electronically using the correct SportsSystems File unless arranged and agreed in advance with the Meet Promoter. (For exception see Section 4 Overseas Entries.)
• Individual entries may be made by sending the SE number, events, and times to entries@cityofmanchesterswimteam.co.uk.

Entry Deadlines:

• Entries will open at 08:00 on Friday 4 September 2026.
• Entries will close at 23:59 on Wednesday 16 September 2026.
• Entries can be sent to: entries@cityofmanchesterswimteam.co.uk.
• Payment must be received no later than Monday 21 September 2026.

• Entry times achieved in either 25m pool or converted 50m times are permitted.
• Entry time to be taken from a licensed Level 1, 2, or 3 meet. Entry times must have been achieved between 1st January 2025 and the closing date for entries.
• Submitted entry times shall be used for seeding and rejection purposes. Once a time has been submitted, improved and amended times will NOT be accepted. No refunds will be given for entries incorrectly submitted.
• Consideration times and event schedule will be published in addition to these conditions.
• The Meet Director has the authority to adjust the number of entries accepted in the interest of safety, time constraints and to ensure the smooth running of the meet.
• The Promoter reserves the right to reject entries of swimmers owing monies to The Club, and to those who have displayed unsporting conduct, abusive or inappropriate behaviour at previous meets held by The Club.

4. Overseas Entries

• The promoter guarantees entries for up to 300 entries where booking of flights is required to travel to and from the event from outside England and Wales.
• Overseas entries MUST comply with all other meet conditions.
• Overseas entries must be submitted via e-mail to entries@cityofmanchesterswimteam.co.uk and do not need to be submitted via an entry file.
• Overseas entries that meet the competition consideration times will be accepted on a FIRST COME, FIRST SERVED basis.

5. Meet Procedure

• All events shall have Heats and Finals except the 800m and 1500m Freestyle events which shall be swum as Heat Declared Winner events. Finals will be swum as a separate evening session.
• The 8 fastest swimmers will compete in the Open Final and the next 8 fastest swimmers aged 16/Under will compete in the Junior Final, with two reservists being identified for each final where possible. Where a reservist for the Open Final is a Junior swimmer and has qualified for the Junior Final, and is promoted into the Open Final, the first reserve from the Junior Final will be promoted into the Junior Final.
• Competitors whose entries have been accepted will be expected to swim unless they have complied with the withdrawals process.
• The morning sessions (2a and 4a) will contain the fastest heats for each event except the 800m and 1500m Freestyle. The afternoon sessions (2b and 4b) shall contain the remaining heats. There will be a minimum 3 heats of 50s, and 2 heats of 100s, 200s and 400s in the morning sessions. The Promoter reserves the right to increase or decrease the number of heats in the morning session to allow the smooth running of the meet.
• Should a swimmer withdraw on grounds of illness or injury, they will not be eligible to compete in any other events over the course of the competition.
• Results will be published stating the names of the finalists and 2 reserves (where relevant) as soon as practical following the conclusion of each event.
• If necessary due to a dead heat of equal times achieved in the heats which results in the number of finalists exceeding the number of lanes available, a swim off may be used to determine swimmers for a final.

6. Para Swimmers

• The Meet Conditions shall apply to Multi-Classification Para Swimmers unless varied by this paragraph.
• Para swimmers will be included within the schedule of events. There will be no separate events for swimmers with disabilities.
• Para swimmers must have achieved the stated Para consideration time for each event.
• There will be a single age classification for para swimmers. Para swimmers must be aged 12 or above on the 31st December 2026.
• All swimmers will be seeded in the heats according to their time.

Para Events:

• Freestyle: 50m S1-S14, 100m S1-S14, 200m S1-S5/S14, 400m S6-S14
• Backstroke: 50m S1-S5, 100m S1-S2/S6-S14
• Butterfly: 50m S2-S7, 100m S8-S14
• Breaststroke: 50m SB1-SB3, 100m SB4-SB9/SB11-SB14
• Individual Medley: 200m SM5-SM14

7. Withdrawal Procedure

Withdrawal from Heats:

• Withdrawals from heats should be made no later than 12:00 the day before the session the withdrawal is for.
• All withdrawals must state name, club, and event. There will be no refund of entry fees for such withdrawals.
• Withdrawals can be made by completing a form in the coaches room or by emailing wd@cityofmanchesterswimteam.co.uk.

Withdrawal from Finals:

• Upon the conclusion of an event in the morning/fastest sessions (events suffixed "a"), a partial results PDF will be published on the meet website as soon as practical indicating provisional finalists.
• Upon the conclusion of an event in the afternoon sessions (events suffixed "b"), the results PDF will be updated with confirmed finalists and reserves.
• Finalists and Reserves will have 15 minutes to withdraw following the conclusion of the final event of the "b" session in which the event took place.
• Reserves will be released when the Final Start Sheet is published.

8. Call Room

• Swimmers must report to the Competition Marshalls in the Call Room for Heats and Finals and follow their directions. It is the responsibility of the competitor to ensure they report to the Call Room in sufficient time and be prepared to parade for their event.
• Swimmers must report race ready and once entered the call room should remain there until led onto pool deck by the Competition Marshalls.

9. Awards

• The first, second and third placed Junior and Senior swimmers from the 800m and 1500m freestyle events shall be awarded gold, silver, and bronze medals respectively.
• The first, second, and third fastest Junior swimmers in the finals shall be awarded gold, silver, and bronze medals respectively, regardless of which final (Junior or Open) they competed in.
• The first, second, and third fastest Senior swimmers in the Open final shall be awarded gold, silver, and bronze medals respectively.

10. General

Any point not covered in these conditions shall be at the discretion of the Meet Promoter.